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Sage 200cloud is a powerful, cloud connected Business Management Solution, which helps businesses grow revenue, reduce costs and increase profitability. Manage your business on the move as the power of desktop meets the freedom of the cloud, providing real-time business insights and data integration whenever, wherever you are. Centra CRM is a sales force automation software that lets you close more deals in less time. Software that helps you track and manage employee workforce with great ease. From recruitment to retirement, one software that has it all. We chose Centra CRM as it is scalable and can be fully integrated with the Focus 8 ERP, ease of implementation and provides excellent value for the investment. The Centra CRM software has given us a centralized view on your business and control everything we do.
It is not a difficult system to learn. The quality of training that was provided for staff at head office was good and they now enjoying on the system. Sage HR formerly CakeHRManage and engage your workforce wherever they are. Sage X3Take control of all your business processes. Simon is an award-winning journalist who writes about business and personal finance for The Times and a wide variety of other publications. He covers small businesses and self-employment. The digitalisation of business processes and of finance operations in particular continues apace. Payroll software allows you to make your business processes more efficient and cost effective.
After all, if you can save money with this type of routine operation, you can invest it in new product development and even acquisitions. And this is where online payslips come into play. This article reveals why your business should consider moving away from paper payslips and towards an online approach. It also highlights why your employees will benefit and how making the move will help you to stay compliant. Sometimes known as electronic payslips or epayslips, they are, as the name suggests, an electronic version of traditional paper payslips, containing all of the same information in an online format. However, they include a number of benefits for both your business and your employees. Online payslips vs paper payslips Unlike the paper versions, there’s no need to print off and post online payslips. Julie Rodrigues, finance manager at digital marketing agency Hallam.
So having a solution that automates this has been hugely beneficial, saving us a lot of time. And as a result, we’re much more efficient and nimble now when it comes to payroll. All it takes now is for me to approve it. Obviating the need to print out paper payslips has other advantages too. Discover how you can get your pay run right every time. Environmental benefits and easy accessibility As companies of all sizes in all sectors look to improve their green credentials, moving towards electronic means allow them to reduce their paper usage. This can motivate and inspire staff who want to work in more environmentally friendly companies.
As consumers also take an interest in the green credentials of the organisations that they interact with, it can have a similar effect on the profile of your company. They can access them through emails, or the app, and have all the information they need, not to mention one place to store and keep your payslips. No more rummaging around bedside tables or drawers. Not to mention the environmental benefits from not printing off payslips and sticking them in envelopes. Although data breaches and hacking attacks are an ever present threat, online payslips are more secure than their paper predecessors because they won’t be left around on desks and neither can they fall out of pockets and files. As with any aspect of IT, you need to ensure your company’s cyber security software and procedures are regularly updated but, assuming that this is the case, you can feel more confident about this aspect of your payroll function. As with almost all data, payroll information can be saved to the cloud, reducing the need for storage and allowing access from authorised parties, wherever they are and whenever they want the information.
How employees benefit with online payslips Online payslips also offer benefits to your employees. While they can feel reassured that it will be more difficult for unauthorised people to see their payslip details, they will, in fact, have more access to this information themselves. Instead of having to have the physical piece of paper in their hands, just as is the case with almost every other aspect of their work, your staff can check their payslips at any time from desktop computers or handheld devices such as mobile phones and tablets. This latter option is particularly useful for those employees who frequently work out of the office, are working from home, or who cover roles in warehouses and retail spaces. He is the HR manager at Collier Roofing, an installer of roofing, gutters, fascias and soffits in London and Surrey. Therefore by having electronic payslips, it allows for everyone to have an online portal to access in order to see their details and whether they have been paid. Staff normally either stash paper payslips into a drawer and they clog up space, or they end up in the bin or going missing when not stored properly.
The electronic format means there is no worry or issue with one simple login, meaning they can check whenever they need to and they can go back to previous payslips to see any changes. With no paper, there’s no filing. So your business will be freed from having to devote costly physical storage such as filing cabinets space to payslips. Meanwhile, your HR and finance staff will not need to find themselves having to search for historical payroll for employees. This allows you to explain the difference with pay increases or any changes with gym memberships. Or if I need to present someone with six months’ worth of information, then all they need to do is to press print.
It currently has five active payrolls, having moved to online access for employees in 2018. The timing of this coincided with the company’s stocks of paper payslips running low as well as a desire to reduce administration and physical paperwork. Mark Riggott, group head of finance at Istoria. Once each payroll is finalised, the payslips are uploaded to allow employees to view on the day they receive their pay. They’re also able to view and download P60s at the end of the tax year. For the majority of employees, the online access has proved to be a smooth transition. For any businesses not yet to move over to online payslips, I would definitely recommend they do so, if only to avoid the chore of manually printing payslips off and stuffing into envelopes. The significance here is that payslips contain employees’ personal data.
Therefore, in order to be GDPR-compliant, your payroll department must ensure that, among other things, it only collects information for the purposes of completing the payroll. External providers, such as payroll bureaux, must do the same for their clients. Another requirement is to keep the data secure and ensure it’s up to date. Protecting payroll data means being sure it’s safe when it’s stored but also when it’s sent by email, for instance. Not only is it essential to check the email address that the payroll is being sent to but protecting it by password is more likely to comply with regulation relating to payslips and GDPR. Each email recipient should have their own password. The data must only be held for as long as is necessary to process the payroll. External providers must also allow their clients or their clients’ employees to access their personal data whenever they request it.
Using a secure portal can help with both security and GDPR compliance. Other documents such as P60s can also be held here. Appointing a Data Protection Officer can help to manage concerns about the security and confidentiality of moving payroll information online. Smaller businesses might want to consider external providers for their online payslips and payroll because, unlike larger organisations, they may well not have the necessary resources and technical and legal knowledge. In other cases, you might take the view that it makes more sense to keep the process in-house. If that’s what you opt for, you’ll need to arrange training for staff and source the best software for their needs. But the work doesn’t stop here. Conclusion on online payslips The move towards online payslips offers businesses of all sizes, especially small and medium-sized companies, the opportunity to cut costs, improve data security and make life easier for employees.
You and your team need to identify whether to carry out your payroll processes in-house or whether to outsource them to a provider. You also need to ensure that your business complies with data protection regulations and, as with any new development, you’ll need to ensure your team communicates effectively with your employees. This includes explaining the rationale and providing training where necessary in order to gain their buy-in and demonstrate clearly that moving to online payslips offers benefits to all within the business. Editor’s note: This article was first published in August 2019 and has been updated for relevance. Read this guide for advice to stay on top of this key task. If you are a customer with a question about a product please visit our Help Centre where we answer customer queries about our products.
Hi, did I read somewhere that SAGE are discontinuing paper payslips some time soon? That’s right, we will no longer sell paper stationery from 31 December 2020. If you want to continue using paper stationery, you can continue to do so. The only change is that Sage will no longer sell these items. You can still purchase stationery from Sage until 31 December 2020. There are many other suppliers who can provide you with stationery that is compatible with your Sage software. What is the position of a pensioner treated as an employee for payroll purposes who cannot accept electronic payslips by virtue of not owning a computer?
However, even if your employer is using Sage Online Payslips, they still have the ability to produce paper payslips if required. You can make this arrangement with them instead of receiving your payslip electronically. Could you please tell me how long the data for online payslips will be stored in the cloud? Can it be deleted by the business or employee if required? Employee payslips are stored and available via Sage Online Payslips for as log as the employee is employed with your company. You can delete payslips from Sage Online Payslips if required. Join Sage Join our Sage community to speak with business people like you. It’s the place to ask questions and share experiences.
This driver alone, plus the user-friendliness of our software, will reap savings over the long run. You Are Cordially Invited To Our Free Seminars Interested to know more? Why not sign up for our free seminars? These half-day informative seminars are designed to help you discover how, with an advanced software system, you can increase productivity, better monitor and control costs and make more effective decisions. Two types of seminars are available — Payroll and HR seminars and Fixed Asset seminars. You may sign up for any one or more seminars that you are interested in. If you would like to find out which product is suitable for your organisation’s needs, please give us a call and we will be happy to assist you. Also, if you could not find a product that fit your needs, give us a call or email us.
Reducing the need for storage and allowing access from authorised parties, a growing organization needs to accommodate not just basic payroll but also reimbursements, not to mention the environmental benefits from not printing off payslips and sticking them in envelopes. As consumers also take an interest in the green credentials of the organisations that they interact with — variety of different computer programs and software is available in market that an employer or business can use to create computerized payslips. 781 64 288 64 288 64S117. We chose Centra CRM as it is scalable and can be fully integrated with the Focus 8 ERP, compare current and previous month’s payroll and also, hR payroll software provides you with seamless integration of leave and attendance information for all employees as payroll inputs. Our suite of software has been used for over a decade by thousands of users — having moved to online access for employees in 2018.
We may have something in our development pipeline. Ready Software is here to serve your organisation’s needs. E-Leave system, Secured e-Payslips, Timesheet Jobcosting, Timeclock Attendance, Payroll Outsourcing and Leave Management Outsourcing. Choose an appropriate payslip template from below provided payslip templates to create payslips for your employees and workers. More about payslip templates Payslips are provided to customers at the time of salary payment and according to labor laws receiving a payslip is basic right of every employee. Almost all business establishments and companies create payslips to document in writing that employees has been paid by the company according to services provided for well being of the company or business. Variety of different computer programs and software is available in market that an employer or business can use to create computerized payslips.
A great collection of pay stub templates is waiting for you at the bottom of page. You can pick up any of them to create pay stubs for your workers or employees. Formulation of a meeting agenda will be much easier for you if there is a meeting agenda template at place. A payroll system that adheres to best practices can bring you significant dividends. Stop juggling between confusing excel sheets. After you’ve configured and implemented greytHR as per your needs, a click is all that you need to process employee salaries.
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